Newington Death Certificate Records

The Newington Town Clerk's office handles death records for the town. This office keeps vital records for all deaths in Newington, Connecticut. Any adult 18 years or older can ask for a certified copy of a death certificate. The clerk has records from July 1897 forward. If you need an older record, you should contact the Connecticut State Library, which has historical vital records in the Barbour Collection. Walk-in requests are usually filled the same day. Mail requests take about one to two weeks to process. The town clerk's office is at Town Hall on Cedar Street in Newington.

Newington Town Clerk Contact Info

The Town Clerk is the main source for Newington death records. The office issues certified copies for deaths that took place in town. You can visit in person or send a mail request. In-person visits are faster. Most people get their death certificate the same day when they visit the clerk's office during business hours.

Town Hall is on Cedar Street in Newington. There is parking available near the building. The Town Clerk's office is inside the main entrance. Bring a valid photo ID when you visit. Staff can help you fill out the request form if you have questions. Payment is required when you submit your request. The office accepts cash or money order. Call ahead to confirm which payment methods are accepted.

How to Request Death Records

Connecticut law allows any adult to request a death certificate. You do not need to be related to the deceased. The clerk will ask you to fill out a request form with basic info about the death and about yourself. For deaths after July 1, 1997, only the spouse or next of kin can get a copy with the social security number shown. All other people get a copy with the number removed.

You need to give the following info when you request a death certificate from Newington:

• Full name of the deceased person
• Date of death (month, day, year)
• Place of death (Newington)
• Parents' names if you know them
• Your name and mailing address
• Your relationship to the deceased
• Reason you need the certificate

Download the official death certificate request form from the state at portal.ct.gov/dph/vital-records/applications-and-forms. Fill out the form before you visit or mail it. The Newington clerk's office also has blank forms at the counter if you prefer to fill one out on site. Payment is due when you submit the form. The office accepts cash or money order, and possibly credit cards. Call first to check payment options.

If you are mailing your request, send the completed form with a copy of your photo ID and a money order for $20 made payable to the Town of Newington. Include a self-addressed stamped envelope for return mail. The mailing address is listed above. Processing time for mail requests is usually one to two weeks but may take longer if the office is busy. For faster service, visit in person or use online ordering through VitalChek.

Connecticut State Vital Records

The state also has copies of all Newington death records. The Connecticut Department of Public Health keeps a central registry from July 1897 to now. You can order from the state if you cannot visit the Newington clerk. State processing takes up to 12 weeks, so the town clerk is a better choice if you need the record quickly.

Contact the state at 410 Capitol Avenue, MS#11VRS, Hartford, CT 06106. The phone number is (860) 509-7700. Walk-in hours are Monday 9 AM to 1 PM, Wednesday 9 AM to 3:30 PM, and Friday 11 AM to 3:30 PM. The fee is $20 per certified copy, same as the town fee. Payment must be cash or money order, or you can use a credit card with a $2.50 fee. The office is closed on observed state holidays.

Most people find the Newington clerk more convenient. The state office handles requests from all of Connecticut and takes much longer to process each request. Use the state office only if you cannot reach the town clerk during business hours or if you are ordering records from multiple towns and want to send one request to cover all of them.

Note: State processing can take up to 12 weeks for death certificate requests.

Order Death Certificates Online

VitalChek is the only approved vendor for online vital records in Connecticut. Visit vitalchek.com to place an order. The site is open 24 hours a day. You can pay by credit card. VitalChek adds a service fee to the $20 state fee. Shipping costs depend on how fast you need the certificate.

Orders placed through VitalChek go to the state vital records office, not the town clerk. The state processes the order and mails the certificate. Processing time is faster than a regular mail request to the state but slower than visiting the Newington clerk in person. Most VitalChek orders are processed within one to two weeks. Rush options are available for an extra fee if you need the certificate sooner.

VitalChek is a good choice if you need a death certificate outside normal business hours or if you live far from Newington and want to avoid mailing documents. The extra cost may be worth it for the convenience of online ordering and faster delivery than regular mail to the state office.

Connecticut Death Records Law

Connecticut General Statutes govern vital records. Under C.G.S. § 7-51a, any person at least 18 years old can buy a certified copy of a death record. The law limits access to the social security number for deaths after July 1, 1997. Only the spouse or next of kin can get a copy with the number shown. All other requesters get a copy with the number redacted. This protects the privacy of the deceased while keeping death records public.

Veterans' families have special rights under C.G.S. § 7-74. The spouse, child, or parent of a deceased veteran can get one free certified copy of the death certificate. You must show proof of your relationship and a valid photo ID. The free copy is only available if the death certificate shows the veteran status. Funeral directors can also get one free copy on behalf of the family if requested within 60 days of the death.

Each town registrar must send copies of death certificates to the state by the 15th of each month under C.G.S. § 7-36. This is why both the town and the state have the same records. The town usually processes requests faster since it handles fewer requests than the state office does.

Historical Death Records

For death records before July 1897, contact the Connecticut State Library. The library has historical vital records in the Barbour Collection. This collection includes pre-1850 vital records for many Connecticut towns, including Newington. You can search the collection online or visit the library in person. Go to libguides.ctstatelibrary.org/hg/home for more details.

The state library also has a death records index from 1897 to 2001. This index lets you find the name, place, and date of death. The index has been moved to Connecticut Open Data. Visit libguides.ctstatelibrary.org/hgindexes/DeathRecordsIndex to search the index. Once you find the record you need, you can order a certified copy from the Newington clerk or the state vital records office.

Other Hartford County Cities

Newington is part of Hartford County. Other cities in the county also have town clerk offices that handle death records. Each town keeps its own vital records. If a death happened in a different town, you need to contact that town's clerk. Newington is close to several other cities in Hartford County.

Cities near Newington include:

• Hartford - 5 miles north
• West Hartford - 4 miles northwest
• New Britain - 5 miles west
• Wethersfield - 3 miles northeast
• Middletown - 10 miles south

Each of these towns has walk-in hours for vital records. If you need records from multiple towns, you must contact each office separately. Connecticut does not have a single database that covers all town records, though the state office does keep copies from every town in the state.

Hartford County Death Records

Newington is in Hartford County, Connecticut. The county does not maintain vital records, but all towns in the county have their own clerk offices. For more information about death records in Hartford County and links to other town offices, visit the county page.

View Hartford County Death Records